Accounting Manager, Indoff

Global Industrial

For over 70 years Global Industrial has been an industry leader providing private label and brand name industrial equipment and supplies to businesses throughout North America.

We carry over one million industrial, material handling and business products that are sold through our website, corporate sales people and full color catalogs. We are constantly increasing our product offerings to meet the diverse and changing needs of our customers. Our customers include small to large corporations, institutions, government agencies and consumers across North America.

Key Responsibilities

Supervise daily activities of accounts payable and billing personnel to ensure the Company’s policies and procedures are adhered to in the accounting function.  This position reports to the Executive VP/ CFO.  

Specific Duties and Responsibilities:
Daily - 
 Daily supervision of accounting specialists and accounts payable processors   
o Manage ADP time system 
o Prepare periodic reviews for staff members
 Review additions/edits to the vendor address book for accuracy  
 Approve all large orders > $50,000 before they go through billing
 Approve all PO invoices >$25,000
 Review all vendor down payments requests; verify customer deposits were received and obtain necessary approvals 
 Take lead on Partner calls re: commissions
 Manage the AP Inbox to make sure invoices are closed and exceptions are cleared timely 
 Run EDI upload program that inserts auto-processed PO receipts 

Weekly 
 Run needed reports for assignments, including but not limited to the large orders, old orders, orders on billing hold and expected vendor credits 
 Manage job problems – attend a weekly meeting to update the status on all open job problems, contact partners & vendors for updates, send vendor letters

Monthly - 
 Report on goals, achievements and obstacles in monthly manager report  
 Manage the monthly closing by sending out cutoff date reminder emails to Partners and by ensuring your staff uses correct GL dates 
 Make sure all billing guidelines are followed for Partner billing requests  
 Run monthly reports to pull the old, unmatched PO receipts and supervise the clearing of these from their open status 

Periodic – 
 Attend manager meeting and share information on department activities
 Train new accounting personnel  
 Assist with the updating of accounts payable/billing procedures and policies and keep training manuals up to date 
 Perform other duties within Accounting Department as requested by upper management

Responsibilities: 
• Daily supervision of accounting specialists and accounts payable processors   
o Manage ADP time system 
o Prepare periodic reviews for staff members
• Overseeing AP & Billing: Managing the entire invoice processing lifecycle and payment runs.
• Reconciliation: Reconciling vendor payments and tracking budget spending in the general ledger.
• Internal Controls & Compliance: Ensuring compliance with tax regulations

Competencies and skills

Qualifications: 
Education:
• Bachelor's Degree (Required): A Bachelor of Science in Accounting, Finance, or Business Administration is the primary requirement.
• Coursework Focus: Key courses should include Financial Accounting, Managerial Accounting, Auditing, Business Law, and Accounting Information Systems.
• 5-7 years of experience in accounting, with minim of 3-5 years specifically in accounts payable, billing or general accounting.
• Leadership experience leading a team of 5-7 people.    
Skills:
• Accounting background
• Audit background
• Advanced Excel skills
• Leadership and team management
• Strong communication skills
• Problem-solving
• Detail Oriented
• Time Management
• Proficient with ERP systems and Excel

EEO/AA Statement

Global Industrial provides equal employment opportunities to all employee and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training.